Lots More to Leadership, Listening and Gaining Commitment

PART VI

I hope that these series of articles have aided your understanding of these elements of managing people. There is much more to them such as the actions to put these concepts into practice, the specific “How To's" of listening. I encourage you to think about values and projecting high standards of them to your workforce. I did and was able to create significant per person productivity gains and achieved true excellence through happy, industrious, turned-on people.

Servant Leaders persistently engage in active listening and servant leadership practices reflect an enduring philosophy of leadership rather than isolated or even connected actions. It is a different way of thinking about the purpose of leadership, the true role of the leader, and the potential of those being led. It is not something that you do, but rather something you are.

Therefore, the listening construct associated with servant leadership implies a persistent communicative posture derived from the leader's core character and marked by 

1) personal self-reflection, 

2) an attentive attitude towards others, and 

3) consequent attentive practices.

Such a leader is one who ventures and takes the risks of going out ahead to show the way and whom others follow voluntarily, because they are persuaded that the leader's path is the right one – for them, probably better than they could devise for themselves. Thus, in addition to listening, persuasion appears to be a critical element in the formulation of a servant leader relative to the leader's communicative patterns.

I'd like to hear your comments, remarks etc on any concepts that I tried to portray in these series of articles on 'Active listening as part of the effective communication strategies.' 

Namaste!

Gaining Commitment - Understanding the Process

PART V

To be committed, one must have ownership. To have ownership, one must be able to influence. And to influence, one must be heard and be reasonably answered. So when management does the "WHAT IFs", subordinates are in reasonable control or ownership of their workplace. When nothing is done without their knowledge and all useful knowledge is shared with them, applying their brainpower to every aspect of the workplace becomes a worthwhile effort. They are suddenly released to their own motivations, otherwise known as being turned-on! In this mode, control is rationally affected through the worker’s self-control and through commonly held value standards since they and only they are used as criteria to decide what is “right”.

The above is also a part of the answer to the question of trust. With protected rights to knowledge, reasons and planned outcomes before execution, subordinates own the outcomes and can freely trust all because they themselves did it. The question of trust becomes less important and peace of mind prevails. There may be threats of external competition, but with knowledge and rights of ownership everyone will get behind slaughtering the opposition.

Note that in this mode, the boss provides information and assistance in moving toward being highly motivated/committed so each subordinate can take charge and come to their own conclusions rather than sit around and follow. In this mode, the boss has faith that people will effectively resolve issues on their merits and believes that authoritative declarations are self-defeating.

But too often direction gets in the way of ownership and this preempts commitment. This is a "cart before the horse" error common to many management techniques and styles. The most basic reason may be that bosses have no faith or trust. They don’t trust juniors to arrive at reasonable conclusions and thus deny them information, rationales, value standards and listening. These bosses are greatly limiting their own success. Leadership is trusting your subordinates to provide valuable input and it is rewarded by their trust in you and their commitment to the job. It has significant positive bottom line implications to your company!

Please come back tomorrow for the final part of this mini-series.

So, How is Listening the Doorway to Gaining Subordinate Commitment?

PART IV

First off, problems and difficulties occur in any work group with a predetermined regularity dictated by the extent to which employees are motivated/committed and the difficulty of the work. The lower the extent and the higher the difficulty, the greater the number of problems and the longer each remains before resolution. Highly motivated and committed workers continually strive for excellence. The more committed they are, the more they act to find solutions to problems. The less committed the less energy and thought they devote to correction and the more time they spend causing problems.

Secondly, I have heard many, many employees in the midst of a bad workplace say all they want is for someone to listen to them once in awhile. They state how great that would be even if little is ever done. That's real hunger! The obvious question is why should they turn on their brainpower in the morning if no one will listen? Why try to be creative to make improvements for the sake of productivity or quality, or make suggestions to reduce cost if NO ONE LISTENS? The answer is, it would be dumb to try if NO ONE WILL LISTEN. "To hell with them! Why make an effort if they don't care what I think?" Leave your brain at the door!

The sad thing is many bosses, high and low, are so busy giving orders and direction that subordinates do in fact decide to leave their brainpower at the door. This is very common. People with suggestions are viewed as troublemakers or whiners. "Shut up and get back to work." In this mode, no one can participate or be involved. They can only be a number or a pawn, and they know that no one Cares.

     WHAT IF people could put in their Two Cents any time they chose and management would always listen and get back to them with possible actions and/or answers?

      WHAT IF they were allowed to add their Two Cents again on this response and the process would continue until management had decided on a course which seemed reasonable to everyone?

      WHAT IF management only changed things after conducting this dialogue?

      WHAT IF in response to questions, our bosses were FORTHRIGHT and provided the real answers and their Whys?

      WHAT IF management took this one step further and went out of its way to provide information relevant to job, company and anything which might affect or be of interest to each employee?

      WHAT IF the working level could get in on the ground level with work plans and policies before they turned to cement, get in on what works and how it was to be done before starting? 

Would you like to be the boss of such a workplace?

Think what you could accomplish if suddenly your own brainpower was multiplied by the number of employees you have.

Please stay tuned in to tomorrow's article on 'Understanding the Process of Gaining Commitment.'

So, How is Listening the Gateway to Superior Leadership?

PART III

From the previous article, you may now realize that your leadership is sending some messages that need fixing. So, how can you improve your leadership? The solution is to go out and LISTEN, listen to complaints about your support, messages of low standards. Then correct that condition and do it to the receiver’s satisfaction. This corrects the problem thereby making the worker’s job easier, corrects your poor leadership from misleading others and provides living proof that you really care about your people. In addition, this process of detection and correction teaches workers how to solve problems, how to treat customers and how to use value standards in the workplace. One stone can kill more than one bird.

Luckily for you, these workers don’t use the value standards they got from you to judge what goes on around them. What they use are their own value standards and all of their values are good, for instance everyone believes in honesty. Since each worker has different standards compared to the next worker, each will be bothered more by one thing, and less by another. Taken collectively, they disclose most of the problems, if not all problems. And by the way, if most of them line up against one particular thing, rest assured that thing requires major fixing.

So, get out with your people, listen to their complaints and suggestions, and take corrective action. Corrective action may be just an explanation of certain details unknown by the worker. Whatever it is, corrective action must be timely, of unquestionably high quality and must include getting back to the originator to find out if your intended fix is acceptable (don’t put the fix into action before getting feedback). As I mentioned in the previous article on Leadership through Support, this is your leadership and you want it to reflect only the highest standards for every value. The values of significance are: honesty, industriousness, confidence, positive attitude, compassion, humility, admission of error, perseverance, fairness, forgiveness, forthrightness, trust, courtesy, grit, heroism, knowledge, integrity, quality, loyalty and selflessness.

Listening itself must be conducted in such a way as to reflect high standards of the above values. Your tone of voice and attitude are crucial. You must make clear that you know you are making the worker’s job more difficult than it should be, albeit without intending to do so, but that you are willing to make needed corrections. Let them know you are the supplier of support and they are your customers. Act like it, body language, facial expressions, smiles, etc! The customer is always right so, act that way and say it several times. In addition, you may have to ask questions to flesh out the problem or to get the worker to talk. Suffice it to say that bosses are scary people in general and you need to gain the worker’s trust before they can really open up. Making clear that you are their servant as concerns support issues is a big step in the right direction.

After you start hacking away at the forest of your bad or low quality leadership, workforce performance will improve almost in lockstep. Don’t be surprised, just keep at it. It makes no difference if you are a lower or higher level boss, the effect on the people for whom you are responsible is the same.

Listening has a large number of associated positive effects as well as opportunities for superior leadership not mentioned herein. The only additional effect I will discuss is commitment.

Please stay tuned to tomorrow's article on Gaining Subordinate Commitment.

Leadership through Support

PART II

We all know that every boss is responsible for providing support to the workforce. Support generally includes such elements as training, discipline, rewards, tools, parts and materials, technical advice, guidance and direction, planning information, documentation, procedures, rules and, last but not least, peace of mind.

Each element of support projects certain value standards. For example, tools can be of high, medium or low quality. They can be clean or dirty, easily available or hard to get, of the latest technology or the oldest, always or rarely there when needed, easy or too difficult to replace, complete with or lacking in adequate documentation, always or rarely operable, or somewhere in between these extremes. The same is true for every other element of support. Taken collectively, they constitute the boss’ leadership, actually the leadership of all bosses in the chain above the worker. This leadership stares in the face of every worker every day.

So, now that it’s out there for all to see, what does a worker do with all this leadership, these hundreds if not thousands of leadership messages? The vast majority of workers use these messages to determine how; industriously or lazily, safely or unsafely, courteously or discourteously, knowledgeably or ignorantly, expertly or sloppily, cleanly or uncleanly, openly or close to the vest (admit to errors?), caringly or uncaringly, honestly or dishonestly and so forth to do their work. 

Did I say caringly? Yes, the worker figures out from the quality of all this support whether or not the boss cares about the worker. In addition, whatever that standard for caring is, the worker turns around and uses it to treat the company’s customers and other people in the workplace. 

Did I say honestly? Yes, if the boss states that a particular tool or piece of equipment is adequate while the worker knows this is not true, the worker assumes that the boss knows better and thus concludes that the boss is being dishonest. The message is that a low standard for honesty is OK. "If you can do it so can I" takes over from there.

Please stay tuned to tomorrow's article on the Gateway to Superior Leadership.

Don't Leave Your Brain at the Door

PART I

Listening is not only the gateway to superior leadership but also the doorway to gaining the commitment of subordinates. Listening is the most important of all leadership skills. Leadership at its best is a coherent strategy to cause employees to utilize their full brainpower in performing their work; to be highly creative, productive, motivated and committed rather than turned off and poorly motivated as in "leaving their brain at the door." Although the full strategy is well beyond the scope of this blog, I'll attempt to present how leadership itself really works in a series of articles over the next few days.  [BTW, please note that these daily articles are NOT pushed out via email. You must visit this site (or subscribe to the RSS feed so that you will automatically be notified when new articles are posted) to access the remaining articles of this series that will be posted daily. ]

Deep in the set of normal human temperament is the tendency to broadcast rather than to receive. We would rather talk than listen; rather put out than to take in. Servant Leaders possess a temperament that values listening above talking. When one is leading with a purpose, this disposition causes one to be seen as a servant first. Thus, a leader's listening disposition encompasses getting in touch with one's own inner voice and seeking to understand what one's body, mind, and spirit are communicating. This type of active listening that undergirds the other qualities of servant leadership such as, awareness and empathy, requires listening not just to what others are saying, but also to our own internal voice.

To commit to being a servant leader, you must create time to reflect in order to understand who you are, and how you relate to staff, customers, and the larger community. The self-reflective listening is rooted in a genuine interest in the viewpoints and perspectives of those served. Attentive listening is basically an attitude – really wanting to understand. It is also a technique. But, the technique without the attitude is phony.  Servant leadership is all about taking the time to serve. In essence, a servant leader makes time for people to serve and support – even when there is not any time available.

Tomorrow's article will describe how that is done. Please stay tuned in.

It May NOT Be Important What You Say But It Is Critical What You Listen

Fontaine's Fables have lived on for so many years because we remember the moral or lesson due to the story. I am sure you are familiar with some of Jean De La Fontaine's Fables that I posted on my Facebook wall page some time ago.

When presenting we are taught to create and craft a story to help anchor our message in the audience’s mind. But there is another important aspect to storytelling that we often don’t think about as leaders but it is a vital one.

Leaders spend so much time telling stories that they forget to listen for stories. How well people embrace your corporate values, directions and goals can be heard in the stories that people tell.

Each week encourage people to share with you a story that will give you better insight. Do this by asking a thought-provoking question such as, “Share with me a customer story you experienced that demonstrates phenomenal customer service.”

In everything there is duality, so ask for a story on the opposite side as well - “Share with me a story that shows customer service that frustrated our customer.”

Listen and don’t interrupt the person. You are not trying to edit their story but instead to let it unfold. Think of interrupting as having about the same effect as someone stopping you kissing to coach you on how to kiss. This is the time to just experience the kiss of the story.

Try to see some parallels in the stories you hear. Are there disconnects with what the company says versus what the customer experiences? How about the employees? Do they experience from management the same high level of service that you expect them to provide to your customers?

Think about how these stories can be creatively used - to give live “testimonials”, to highlight employees, to launch new directives.

Your company is a wealth of stories; the question is are you maximizing the riches of them?

What's So Hard About Real Conversations?

In continuation to my Quantum Physics of Beliefs Round Table discussion on Miscommunications last week (in case you missed it, please click here on this link), today I will be writing about this struggle that most Leaders go thru regularly in their communications with their followers.

What does it mean to “come out from behind ourselves to have real conversations”?

What’s so hard about that?

If you are a Leader, your job is to accomplish the goals of the organization. You do that in large part by making every conversation you have as real as possible.  A Leader’s job is essentially to engineer the types of conversations that produce clarity, cooperation, creativity, drive, and a connection to values beyond the company.

Your conversations may have to come up with a big new idea, or transform your company into a better place to work, or maybe figure out how to improve customer-renewal rates. You may use conversations to enhance collaboration, or provide leadership development, or deliver performance review feedback.

Success as a Leader depends on the success of your conversations, and occurs one conversation at a time. Here are four components of successful conversations:

In order to execute initiative and deliver goals, Leaders must have conversations that:

1.    Interrogate reality

2.    Provoke learning

3.    Tackle tough challenges

4.    Enrich relationships

Each of these four components is tough assignments for any one conversation to achieve.  To help put this into perspective, the next time you have a conversation, ask yourself which, if any, of these goals you think was approached, even minimally.

·         Did I ask about the other person’s perspective?

·         Did I try to understand the person, situation, or issue better?

·         Did I try to get to the real issue, and the nuances behind the challenges?

·         Did I enhance our relationship, deepen our connection?

Effective Executive and the Listening Skills

Peter Drucker is a highly regarded consultant and prolific writer in the sphere of management and leadership. His classic 1966 work, The Effective Executive, emphasizes the importance of focusing the executive's work load to avoid "wasting time" on non-essential matters.

Drucker's basic model for an effective executive can be summarized as follows:

• one, executives must carefully choose how to spend, and not to spend, their time;
• two, executives must consciously choose what they want to contribute to the organization and ask their subordinates to make such a choice also;
• three, executives must choose people to perform tasks based on their individual strengths and the fit between strengths and tasks - people should not be chosen for whether or not they lack weaknesses; 
• four, executives must deliberately choose long-term business priorities; and 
• five, executives must choose from among all of the alternative opinions offered within their organization.

Drucker's five-part effectiveness model depends heavily on listening ability, particularly steps one, two, and five.


Drucker's step one, choosing how to spend and not to spend time, requires aggressive delegation in order to avoid spending time on peripheral matters. Although he doesn't say it in as many words, it's implicit that his vision of delegation relies on a coaching management style - essentially, periodic listening as subordinates describe their planning and progress - because a direct-control style of management would negate the executive's decision not to spend time on delegated projects.

In step two of Drucker's model, executives ask both themselves and their subordinates what they contribute now to the organization and what they could contribute in the future. According to him, regardless of whether an individual's view of what they now contribute, or could contribute, matches their manager's view, bringing out and stressing the importance of everyone's role as a contributor is essential to the organization's overall effectiveness. (The same general principle is embodied by Covey's and Goleman’s emphasis on self-awareness, as in listening to one's self, and being aware of others, as in listening to subordinates.)

In step five, Drucker emphasizes the importance to the executive of actively seeking competing opinions and inquiring about the basis for those opinions before choosing a course of action, rather than acting on the basis of pre-arranged or tacit consensus. Of necessity, this requires consistently listening with genuine curiosity in order to encourage development of diverse opinions and supporting rationales, rather than simply setting forth proposals and working to build consensus around them.

What are your thoughts on this? Do you follow Drucker’s model in your business?

Is Listening a crucial component of your Leadership?

In my previous blog, I wrote about how important developing good listening skills are. Nearly every aspect of human life could be improved by better listening -- from family matters to corporate business affairs to international relations. Obviously there's a great deal more to being an effective leader than merely being "in charge."

Listening is a major element of a positive leadership strategy to maximize employee performance. If your leadership, either formal or informal, is important to you, ask yourself the following:

• Do I pay much attention to listening? Am I paying much closer attention to what I am hearing, so that I do not drift away from it?
• Do I ever "replay" conversations afterwards and think about whether or not I listened well? Am I internalizing the meaning of the words that are spoken?
• What do I have to do to sharpen my listening skills? Am I getting better at listening? Am I listening full-force both when others speak to me and when I speak to them?
• Do I make a deliberate effort (once a day...even once a week?) to practice empathic listening in order to get better at it? When was the last time I had an "AHA!" moment and finally got what was on somebody's mind?
• Have I sought 360-degree feedback from co-workers, employees, bosses, clients, and suppliers? Was it recent enough to make it relevant feedback for the current situations and people I'm working with? Have I gained their trust that they can freely express their opinions?
• Have I worked with a coach to help me listen to myself, listen to the people I work with, and figure out ways I can improve on my leadership skills under the present circumstances?

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Surya M Ganduri, PhD. PMP. is the founder and president of eMBC, Inc., an international firm specializing in strategic and executive leadership development processes that Help People Succeed in an Evolving World. His company is dedicated to helping organizations and individuals manage strategic change, innovation, cultural transition, and goal achievement. Surya has over 26 years of business experience in management consulting, leadership development, executive coaching, process improvements, organizational development and youth leadership. Contact Surya ats6ganduri@eMBCinc.com. For more information, visit www.eMBCinc.com or contact eMBC, Inc., directly at (630) 445-1321.

Really Good Listening Habits are Hard to Find

When is the last time you had a conversation with someone where you really felt like the person you were talking with was engaged in the conversation and was really interested in what you were communicating?

Their body language, eye contact, and tone of voice were focused and inviting and surrounding distractions seemed irrelevant. Every one of us can remember a meaningful conversation and what it felt like to “be heard.” Being heard is an important component to how we measure our self-worth and self-confidence.

Emails, voice mails, text messages, LinkedIn, Facebook, and the limit of 140 characters on Twitter are the very common forms of today’s communication. Technology has given us the ability to share ideas with anyone, at anytime and anywhere in the world. Our global environment requires this technology to be successful, and it will foster continued innovation at an awe-inspiring rate.

However, the true essence of business is built around people and the future innovations people can and will inspire. Every piece of technology existing today and every new innovation that will inspire our world tomorrow is a collaboration of people listening, communicating, and working together.

I am the first to admit the advances to communication portals and the speed at which we can communicate are necessary. I am only suggesting that we do not forget to really listen along the way. Take a step back and evaluate your listening ability and techniques. Do any of the following apply to you?

·        Check and answer email while talking on the phone (personally or professionally)

·        Respond to texts while in a meeting or at your child’s soccer game

·        Watch your children IM or text while doing homework or at the dinner table

·        Spend time updating your Facebook wall instead of reaching out to someone meaningful and having a real conversation

·        Engage in a conversation with an employee, while you shuffle papers and respond to a receptionist call that Mr. Smith is on line two

If we are honest with ourselves, we are all guilty of one if not many of these listening infractions. We get caught up in the crazy and scattered pace of life. Let’s take a step back and remind ourselves that good listening is essential to effective communication, and here are some simple habits that can improve our listening ability:

§  Take time to listen. Stop, take a deep breath to clear your mind, and really listen to an employee sharing ideas or to how your son’s day at school unfolded.

§  Be attentive. Put the world on hold and pay 100% attention to the person talking with you. They believe what they have to say is important and so should you.

§  Listen with an open mind. Don’t be judgmental. Listen to everything the person is communicating and before judging the value of the information, ask questions to better understand the scope and depth.

§  Listen for feelings. People repeat those things that are important to them. Listen to what is said but also to how it is said. Feelings often speak much louder than words.

§  Listen for retention. While listening, summarize the highlights of the conversation in your mind so you can play it back to the person with whom you are talking. It will help you implement the important details later, and it will send the important message that you were really listening.

Finally, listen to others like you want to be listened to … you will be astounded as to how much more you will get accomplished and learn if you stop and really listen. And, you will be amazed how much you miss if you don’t!

__________________________________

Surya M Ganduri, PhD. PMP. is the founder and president of eMBC, Inc., an international firm specializing in strategic and executive leadership development processes that Help People Succeed in an Evolving World. His company is dedicated to helping organizations and individuals manage strategic change, innovation, cultural transition, and goal achievement. Surya has over 26 years of business experience in management consulting, leadership development, executive coaching, process improvements, organizational development and youth leadership. Contact Surya ats6ganduri@eMBCinc.com. For more information, visit www.eMBCinc.com or contact eMBC, Inc., directly at (630) 445-1321.